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Biro Rekrutmen dan Pengharkatan - Departemen Human Capital WIKA.

Indonesia′s Leading Integrated EPC & Investment Company

WIKA Whistle Blowing Center and Gratification Control


Gratification

Gratuities are the giving / receiving of money / the equivalent of money, goods, discounts, commissions, interest-free loans, travel tickets, lodging facilities, tours, free medical treatment, and other facilities of any amount, whether received domestically or abroad, and conducted by electronic means or without electronic means by WIKA Personnel related to their authority / position in the Company, so that it may cause a conflict of interest in the future. Gratification control in WIKA has been regulated in No. Doc: WIKA-LDS-PM-01.01 concerning Gratuity Control Procedures dated May 19, 2014.

Gratification Control Management

Limitation Regarding Allowed Gifts

  1. The giving of gifts / souvenirs and / or banquets and / or entertainment is permissible so long as the gift is intended to foster good relations within the limits of fairness and to pay attention to equal relations (such as between friends and neighbors), with mutual respect and not aiming to bribe the party concerned with the intention of giving something to the Company that is not legally entitled to the Company and the frequency of such giving may not be too frequent as to lead to the assumption of a person doing something behind the giving.
  2. Gifts / souvenirs in the form of goods intended for promotion of the Company shall use the logo of the Company as an integral part of the goods concerned (the Company’s logo on the goods can not be removed).
  3. The granting of a meeting honorarium to a Third Party, is allowed as an appreciation for the contribution of thought and expertise that has been given to the Company on the official invitation of the Company, provided that the giving of the honorarium is not prohibited in the code of conduct or internal regulations of the Third Party Agency.
  4. Any grant made, should be recorded, with a completed form filled by the employee concerned as the party of the giver and known by the direct supervisor and the Corporate Secretary.

Gratification Report

During 2018 there are no reports of gratuities.

 

Whistleblowing System (WBS)

To implement the principles of Good Corporate Governance, WIKA has committed itself to establishing a Whistleblowing System that serves as a tool for prevention, disclosure of infringements or fraud within the Company as set forth in the Code Of Conduct Violation Procedure or Whistle Blowing No WIKA-LDS-PM-01.02 On October 26, 2011.

The effectiveness of whistleblowing system implementation (WBS) is also the main concern of the Board of Commissioners. The Company already has a Whistleblowing System functioning as a deep facility prevention, disclosure of fraud or fraud within the Company, including Fraud, Money Laundrying, Anti Bribery and Corruption (ABC) discriminated,and other deviation. In view of the Board of Commissioners, the Company has developed mechanism of Whistleblowing System (WBS) that has been possessed by the complaint media, that is through a special email with the address timkepatuhangcg@wikamai.id as well as the establishment of a special team to handle the complaint. Associated with the handling of complaints, the Board has made a selection, confirmation (from the aspect of categories of violations, who did and completeness of the documents) and verification, as well as to decide whether the report will be followed up or archived for offenses committed by Members Board of Commissioners, Board of Directors and Supporting Organs of the Board of Commissioners. The Board of Commissioners provides guidance for the effectiveness of WBS implementation to be intensified, particularly in relation to the evaluation of WBS reporting frequencies that in 2018 there is no WBS reporting. This needs to be studied further, so that the future of WBS will be more effective.

 

Whistleblowing System Management

To implement the principles of Good Corporate Governance, WIKA has committed itself to establishing a Whistleblowing System that serves as a tool for prevention, disclosure of infringements or fraud within the Company as set forth in the Code Of Conduct Violation Procedure or Whistle Blowing No WIKA-LDS-PM-01.02 On October 26, 2011.

Violation Report Submission

All WIKA personnel can submit reports on alleged Code of Conduct violations to the Company in person, by mail or email. The GCG Compliance Team will receive and act upon complaints but there are some important things to note:

  1. All reports must clearly disclose the reporter’s identity. In this respect the confidentiality of the reporter’s identity will be protected.
  2. The use of anonymous letters will be treated merely as initial information where follow- up depends on the GCG Compliance Team’s confidence level for the correctness of the substance of the reported problem.
  3. No punishment will be meted out to the reporter where the offense really happens, except if the person concerned is also involved in the Code of Conduct violation. In this case the disclosure may be a mitigating factor. If the violation did take place and the reporter was not involved in it, then they will be rewarded accordingly.
  4. The GCG Compliance Team will hold fast to the principle of presumption of innocence.
  5. The Complaints Facility is not intended as a mechanism to deliver private complaints unrelated to the alleged Code of Conduct violations.

Reporting Media
Violation reports can be sent through: timkepatuhangcg@wika.co.id  All incoming violation reports will be acted upon.

Complaints Sanctions / Follow Up In 2018
During 2018 there were no reports to the whistleblowing system.

 

 

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